Construction bidding software that runs off a
voice note
Most construction bidding software was built for commercial bid rooms — plan takeoff, assemblies, a price book somebody maintains. QuickBidAI is built for the contractor who walks the job themselves: talk through what you saw, and get a clean, branded bid with scope, line items and terms before you leave the driveway.
In short
QuickBidAI is construction bidding software that writes the bid from a voice note instead of from a takeoff screen. Walk the job, describe the scope, measurements and site conditions out loud, and the draft comes back in under 60 seconds with a scope of work, itemized labor and material lines, exclusions, terms and an expiry date. Material prices are drafted from typical retail shelf pricing and your own saved prices override them — but you set every number before it goes out. There is no price book to load and no blueprint takeoff to learn. Free for 3 estimates, then $49.99 a month for unlimited.
- Time to draft
- Under 60 seconds
- Free to try
- 3 estimates, no card
- Unlimited plan
- $49.99 / month
The bid is the part nobody pays you for
You spend the day on the job and the evening turning notes into a proposal — scope, materials, labor, exclusions, terms. Meanwhile the customer already has two other bids in hand. QuickBidAI takes the writing off your plate so your bid goes out the same day you walked the job.
How it works for contractors
From the job walk to the customer's inbox in three steps.
Talk through the job
Scope of work, measurements, site conditions, access, disposal, anything you noticed that changes the price. Add photos of the problem areas so they're attached to the record.
Get a drafted estimate
Back comes a structured bid: scope of work, itemized labor and material lines, exclusions, payment terms, warranty wording and an expiry date.
Set your price and send
Drop in your numbers, tweak the wording, then send it with your logo and license number on it. The customer can sign it right on their phone.
How QuickBidAI compares to traditional construction bidding software
Most construction bidding software was written for commercial bid rooms — plan takeoff, assemblies, a price book somebody has to maintain. That's the right tool if you bid plan-and-spec work with an estimator on staff. If you're the one walking the job, the bid has to get written between jobs.
How you enter the job
Traditional takeoff software
Blueprint takeoff, assemblies and item codes on a desktop screen
QuickBidAI
A voice note recorded on the job walk, or typed notes and photos
Setup before your first bid
Traditional takeoff software
Load a price book, build assemblies, import labor tables — days to weeks
QuickBidAI
None. Sign up and send a bid the same afternoon
Where it runs
Traditional takeoff software
Windows desktop or laptop in the office
QuickBidAI
Any phone browser, from the job or the truck
What it costs
Traditional takeoff software
Typically hundreds to thousands per seat, often annual
QuickBidAI
3 free estimates, then $49.99 a month, cancel anytime
Best fit
Traditional takeoff software
Commercial plan-and-spec bidding with an estimator on staff
QuickBidAI
Remodel, repair and small-build work for one- to three-crew shops
Bidding a ground-up build? See how turnkey home builder takeoffs work, or start with the guide to estimating a job.
What a real bid looks like
One voice note from the job walk, turned into something you'd be proud to put your name on.
- Drafted in under 60 seconds
- Contractor language: scope, exclusions, allowances, change orders, draw schedules, disposal
- Scope, exclusions and expiry that protect you on change orders
Voice note
"Kitchen refresh, keep the layout. New cabinets — about 14 boxes, soft-close. Quartz counters, roughly 30 square feet. Reroute one outlet for the microwave, new GFCI at the sink. Demo and haul the old cabinets, patch and paint the walls where the soffit comes out. Two-week job, homeowner picks the cabinet color."
Draft estimate
Kitchen Refresh — Cabinets, Counters, Electrical, Finish
- • Demo and dispose of existing cabinets and countertops
- • Supply and install 14 cabinet boxes, soft-close hardware
- • Supply and install approx. 30 sq ft quartz countertops
- • Reroute one outlet and install GFCI protection at sink
- • Remove soffit, patch and paint affected walls
- • Allowances noted for cabinet color and countertop selection
- • Two-week schedule, site protected and cleaned daily
Valid for 14 days
Construction work it handles
Residential remodels, repairs and small new builds — the work small contractors actually bid.
- Kitchen and bath remodels
- Additions and garages
- Basement finishing
- Decking and outdoor structures
- Roofing, siding and exterior work
- Flooring and tile
- Painting and drywall
- Concrete and flatwork
- Fencing and landscaping
- Repair and handyman work
- Insurance and storm repairs
- Light commercial fit-outs
Win the local jobs you already get called for
Local work is decided by speed. When a homeowner calls three contractors, the one who puts a clear written price in front of them first usually gets the job. QuickBidAI is built for that window: record the job walk on your phone, send the bid from the truck.
Same-day bids
Walk the job in the morning, send the written bid before lunch — no evening paperwork, no callback to quote.
Scope that protects you
Exclusions, allowances, change-order wording and an expiry date are written into every draft, so the bid you send protects you later.
Your name on every page
Your company name, license number, local phone number and logo head every bid, so customers see a licensed local contractor, not a generic form.
Built for how local contracting work arrives
- • Homeowners collecting two or three written bids
- • Realtors and inspectors needing a written repair price before closing
- • Property managers comparing bids on turnover work
- • Insurance and storm jobs that need itemized scope and photos
- • Word-of-mouth referrals where a fast, professional bid closes the deal
- • Repeat customers who expect a written price, not a handshake number
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Questions contractors ask
- What's the best construction bidding software for a small contractor?
- It depends on the work you bid. If you bid commercial plan sets with an estimator on staff, a takeoff program like PlanSwift or STACK is the right tool. If you run one or two crews and write your own bids, the right tool is the one you can use on the job without a setup project — QuickBidAI drafts a complete written bid from a voice note in under a minute for $49.99 a month.
- Is this construction takeoff software?
- No. There is no blueprint or plan takeoff. You say the measurements, scope and site conditions you observed and QuickBidAI writes the bid around them. If you need automated plan takeoff, pair it with the takeoff tool you already use.
- Do I need to build a price book first?
- No. Material prices are drafted from typical retail shelf pricing so you can send a bid on day one. When you edit a unit price, QuickBidAI remembers it and uses your number on every future bid, so your own price list builds itself as you work.
- Does it set the price for the job?
- No. You set every price. QuickBidAI writes the scope, line items, terms and cover letter, and you fill in or adjust the numbers before you send.
- Can it handle bigger jobs like additions or whole-house builds?
- Yes. For ground-up builds, additions and garages, QuickBidAI calculates a full phased materials takeoff — foundation, framing, exterior, rough mechanicals, insulation and finishes — from the size and story count you give it. See the home builder page for how turnkey takeoffs work.
- Does it work on my phone at the job?
- Yes. Record the voice note on your phone right at the job. The bid is drafted from the recording, so you never type in the truck.
- Can I use my own terms and warranty wording?
- Yes. Every part of the draft is editable, and your business name, license number, phone and logo appear on the finished bid.
- How fast is a bid?
- Most drafts come back in under a minute from the moment you stop recording.
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Start with 3 free estimates
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