Plumbing estimating software that works from a voice note
No price book to load, no takeoff screen. Talk through the job while you're still at the water heater and QuickBidAI drafts a clean, branded plumbing estimate with scope, line items and terms — ready to send before you pull out of the driveway. It doubles as a plumbing cost estimator, with material prices drafted for you and every number left for you to set.
In short
QuickBidAI is plumbing estimating software that writes the estimate from a voice note instead of from a takeoff screen. Say the fixture counts, pipe material and runs, water heater size and venting, shutoffs, access problems and permit needs out loud, and the draft comes back in under 60 seconds with a scope of work, itemized labor and material lines, exclusions, warranty wording and an expiry date. It works as a plumbing cost estimator too — material prices are drafted from typical retail shelf pricing and your own saved prices override them — but you set every number before it goes out. There is no price book to load and no blueprint takeoff. Free for 3 estimates, then $49.99 a month for unlimited.
- Time to draft
- Under 60 seconds
- Free to try
- 3 estimates, no card
- Unlimited plan
- $49.99 / month
The quote is the part nobody pays you for
A repipe walkthrough takes forty minutes. Writing it up takes another forty — usually at the kitchen table after a ten-hour day, three call-backs behind, with two more water heater quotes still owed. Meanwhile the homeowner is comparing you against whoever answered first. QuickBidAI takes the writing off your plate so the quote goes out the same day you saw the job.
How it works for plumbers
From the crawlspace to the customer's inbox in three steps.
Talk through the job
Fixture counts, pipe material and runs, water heater size and venting, access problems, permit needs, what the homeowner is worried about. Add photos of the panel, the shutoff, the corrosion.
Get a drafted estimate
Back comes a structured plumbing estimate: scope of work, materials and labor line items, exclusions, warranty language and an expiry date — in plumbing terms, not generic filler.
Set your price and send
Drop in your numbers, tweak the wording, then send it with your logo and license number on it. The customer can sign it right on their phone.
How QuickBidAI compares to traditional plumbing estimating software
Most plumbing estimating software was written for commercial bid rooms — plan takeoff, assemblies, a price book somebody has to maintain. That's the right tool if you bid plan sets with an estimator on staff. If you're the one under the sink, the estimate has to get written between calls.
How you enter the job
Traditional takeoff software
Blueprint takeoff, assemblies and item codes on a desktop screen
QuickBidAI
A voice note recorded at the water heater, or typed notes and photos
Setup before your first estimate
Traditional takeoff software
Load a price book, build assemblies, import labor tables — days to weeks
QuickBidAI
None. Sign up and send an estimate the same afternoon
Where it runs
Traditional takeoff software
Windows desktop or laptop in the office
QuickBidAI
Any phone browser, from the crawlspace or the truck
What it costs
Traditional takeoff software
Typically hundreds to thousands per seat, often annual
QuickBidAI
3 free estimates, then $49.99 a month, cancel anytime
Best fit
Traditional takeoff software
Commercial plan-and-spec bidding with an estimator on staff
QuickBidAI
Service, repair, replacement and remodel work for one- to three-truck shops
Not sure where your numbers should land? Start with the plumbing cost estimator for typical job price ranges, or print the free plumbing estimate template.
What a real plumbing job looks like
One voice note from a basement, turned into something you'd be happy to put your name on.
- Drafted in under 60 seconds
- Plumbing language: venting, T&P, dielectric unions, expansion tanks
- Scope, exclusions and expiry that protect you on change orders
Voice note
"Fifty-gallon gas water heater in the basement, twelve years old, leaking at the base. Needs a new unit, new flex connectors, the cold shutoff is seized so that's getting replaced, and there's no expansion tank on the system. Haul the old one out. Homeowner wants hot water back today."
Draft estimate
Water Heater Replacement — 50 gal Gas
- • Drain, disconnect and haul away existing 50 gal gas heater
- • Supply and install new 50 gal gas water heater
- • New flex water connectors and dielectric unions
- • Replace seized cold-side shutoff valve
- • Install thermal expansion tank on cold supply
- • Verify venting and draft, test T&P relief
- • Same-day install; disposal included
Valid for 14 days
Plumbing work it handles
Service, repair, replacement and remodel — residential and light commercial.
- Water heater replacement
- Tankless conversions
- Whole-home repipes
- Drain and sewer clearing
- Sewer line replacement
- Slab and supply leak repair
- Fixture and faucet installs
- Backflow testing and repair
- Emergency service calls
- Well pump and pressure tanks
- Gas line runs
- Remodel rough-in and trim
Win the local jobs you already get called for
Local plumbing work is decided by speed. When a homeowner searches "plumber near me" at 7 a.m. with water on the floor, they call three shops the same morning and hire whoever puts a clear written price in front of them first. QuickBidAI is built for that window: record the diagnosis in the crawlspace, send the estimate from the driveway.
Same-visit estimates
Emergency calls, water heater swaps and drain backups get a written price before you leave the property — no evening paperwork, no callback to quote.
Your city and county language
Say the permit pull, inspection, backflow test or code upgrade out loud and it lands in the scope as a line item, priced the way your jurisdiction requires it.
Your license on every page
Your company name, license number, local phone number and logo head every estimate, so homeowners see a licensed local plumber, not a generic form.
Built for how neighborhood work arrives
- • Repeat customers and referrals who expect a price today, not Monday
- • Property managers and realtors comparing two or three written bids
- • Home warranty and insurance jobs that need itemized scope
- • Remodel GCs who want rough-in and trim broken out separately
- • Older housing stock: galvanized repipes, cast iron drains, slab leaks
- • Seasonal spikes — frozen lines, storm backups, holiday drain calls
Tell us the towns you cover in the form below and we'll walk through your own job types with you.
Want a walkthrough for your shop?
Tell us about your plumbing business and we'll get back to you.
Questions plumbers ask
- What is the best plumbing estimating software for a small shop?
- If you run one or two trucks, the right tool is the one you can use at the job without a setup project. Traditional plumbing estimating software is built for commercial bid rooms — blueprint takeoff, assemblies, a price book to maintain. QuickBidAI is built the other way around: describe the job out loud and a complete written estimate comes back in under a minute, at $49.99 a month.
- Is this plumbing takeoff software?
- No. There is no blueprint or plan takeoff. QuickBidAI writes service, repair, replacement and remodel estimates from what you describe on site. If you bid large commercial plan sets, a dedicated takeoff program is still the right tool.
- Do I need to build a price book first?
- No. Material prices are drafted from typical retail shelf pricing so you can send an estimate on day one. When you edit a unit price, QuickBidAI remembers it and uses your number on every future estimate, so your own price list builds itself as you work.
- How do I estimate plumbing costs?
- Price the equipment or fixture first, break labor into tasks and hours at your rate, list every fitting and valve as its own material line, add permit and inspection fees, price or exclude access work, and add a contingency for concealed conditions. Our plumbing cost estimator page walks through it with typical price ranges.
- Does it set the price for the job?
- No. You set every price. QuickBidAI writes the scope, line items, terms and cover letter, and you fill in or adjust the numbers before you send.
- Can I use my own terms and warranty wording?
- Yes. Every part of the draft is editable, you can save default terms per trade, and your business name, license number, phone and logo appear on the finished estimate.
- Does it work on my phone in a crawlspace?
- Yes. Record the voice note on your phone right at the job. The estimate is drafted from the recording, so you never type in the truck.
- What about permits and code items?
- Mention them in your voice note — permit pulls, backflow testing, expansion tanks, code upgrades — and they are written into the scope as line items.
- How fast is an estimate?
- Most drafts come back in under a minute from the moment you stop recording.
Start with 3 free estimates
No credit card required. Try it on the next water heater call.