Painting estimating software that runs off a
voice note
Painting estimating software built for the painter holding the ladder, not an office estimator. Walk the rooms, talk through the prep, and QuickBidAI drafts a clean, branded painting estimate with scope, line items and terms — ready to send before you leave the house.
In short
QuickBidAI is painting estimating software that writes the estimate from a voice note instead of from a spreadsheet. Say the room count and wall square footage, ceiling heights, surface condition and prep, number of coats, trim and door counts, sheens and colors out loud, and the draft comes back in under 60 seconds with a scope of work, itemized labor and material lines, exclusions, warranty wording and an expiry date. It works as a painting cost estimator too — material prices are drafted from typical retail shelf pricing and your own saved prices override them — but you set every number before it goes out. There is no price book to load and no takeoff software to learn. Free for 3 estimates, then $49.99 a month for unlimited.
- Time to draft
- Under 60 seconds
- Free to try
- 3 estimates, no card
- Unlimited plan
- $49.99 / month
The estimate is the part nobody pays you for
You walk the house in thirty minutes and then spend the evening turning notes into a proposal — wall footage, ceilings, trim and door counts, primer, coats, patching, masking, gallons. Meanwhile the homeowner already has two other bids in hand. QuickBidAI takes the writing off your plate so the estimate goes out the same day you walked the job.
How it works for painters
From the walkthrough to the customer's inbox in three steps.
Talk through the job
Rooms and wall footage, ceiling height, ceilings in or out, surface condition, patching and caulking, primer needs, number of coats, trim and door and window counts, sheens, colors, furniture and floor protection. Add photos of the water stain, the peeling soffit, the bad drywall seam.
Get a drafted estimate
Back comes a structured painting estimate: scope of work, prep and protection, priming and finish coats, trim and door line items, materials by the gallon with the sheens named, exclusions, warranty wording and an expiry date.
Set your price and send
Drop in your numbers, tweak the wording, then send it with your logo and license number on it. The homeowner can sign it right on their phone.
How QuickBidAI compares to traditional painting estimating software
Most painting estimating software is either a commercial takeoff program or a business platform with scheduling, CRM and invoicing attached. Those fit a larger shop with office staff. If you're the one on the ladder, the estimate has to get written between houses.
How you enter the job
Traditional takeoff software
Room-by-room line entry or plan takeoff on a desktop screen
QuickBidAI
A voice note recorded during the walkthrough, or typed notes and photos
Setup before your first estimate
Traditional takeoff software
Load production rates, a paint price book and assemblies — days to weeks
QuickBidAI
None. Sign up and send an estimate the same afternoon
Where it runs
Traditional takeoff software
Desktop or laptop in the office
QuickBidAI
Any phone browser, from the hallway or the truck
What it costs
Traditional takeoff software
Typically hundreds per month per seat, often annual
QuickBidAI
3 free estimates, then $49.99 a month, cancel anytime
Best fit
Traditional takeoff software
Commercial bidding and multi-crew shops with office staff
QuickBidAI
Interior and exterior repaints for one- to three-crew shops
Not sure where your numbers should land? Start with the painting cost estimator for typical job price ranges, or print the free painting estimate template.
What a real painting job looks like
One voice note from the hallway, turned into something you'd hand a homeowner.
- Drafted in under 60 seconds
- Painting language: cut-in, eggshell, semi-gloss enamel, spot prime, skim coat, mil thickness, spread rate
- Scope, exclusions and expiry that protect you on change orders
Voice note
"Interior repaint, four bedrooms plus the upstairs hall, eight-foot ceilings, about fourteen fifty of wall. Ceilings get flat white, walls eggshell, two coats everywhere. Spot prime about a dozen nail pops and one water stain in the back bedroom, caulk the base. Trim and eleven doors in semi-gloss enamel. Homeowner moves the furniture, we mask and drop the floors. Three-day job."
Draft estimate
Interior Repaint — 4 Bedrooms and Hall, Walls, Ceilings and Trim
- • Mask and protect floors, fixtures and remaining furnishings
- • Patch nail pops and drywall defects; sand smooth
- • Caulk base, casing and crown joints
- • Spot prime all patches and the water-stained ceiling area
- • Two finish coats flat white on all ceilings
- • Two finish coats eggshell on all wall surfaces
- • Trim, casing and 11 doors in semi-gloss enamel
- • Remove all masking, clean work areas and haul debris
- • Final walkthrough and touch-up with the homeowner
Valid for 14 days
Painting work it handles
Interior, exterior, repaint and new construction — residential and light commercial.
- Interior repaints
- Whole-house exteriors
- Cabinet refinishing
- Trim, doors and millwork
- Ceilings and drywall patching
- Deck and fence staining
- Pressure washing and prep
- Wallpaper removal
- Popcorn ceiling removal
- New construction paint-out
- Apartment and rental turnovers
- Commercial offices and hallways
Win the local repaints you already get called for
Local painting work is decided by who writes it down first. Homeowners call three painters the same week and sign with whoever puts a clear written price and a real prep list in front of them. QuickBidAI is built for that window: record the walkthrough in the hallway, send the estimate from the truck.
Same-day walkthrough estimates
Interior and exterior calls get a written price before you leave the property — no evening paperwork, no callback to quote.
Prep spelled out in writing
Say the patching, caulking, priming and masking out loud and it lands in the scope as itemized lines — which is how you beat the cheap two-coat bid.
Your license on every page
Your company name, license number, local phone number and logo head every estimate, so homeowners see a real local contractor, not a number on a business card.
Built for how neighborhood painting work arrives
- • Spring and fall exterior windows where bids go out the same week
- • Realtor and pre-listing repaints on a closing deadline
- • Rental turnovers that need a price the same afternoon
- • Property managers comparing two or three written bids
- • Older housing stock: lead-era trim, plaster walls, peeling soffits
- • Cabinet and trim refinishing referrals from remodelers
Tell us the towns you cover in the form below and we'll walk through your own job types with you.
Want a walkthrough for your shop?
Tell us about your painting business and we'll get back to you.
Questions painters ask
- What's the best estimating software for painting contractors?
- It depends on the work you bid. If you bid large commercial projects with an estimator on staff, a dedicated takeoff program is the right tool. If you run one or two crews and write repaint estimates yourself, the right tool is the one you can use in the house without a setup project — QuickBidAI drafts a complete written painting estimate from a voice note in under a minute for $49.99 a month.
- Is this painting takeoff software?
- No. There is no blueprint takeoff. You say the rooms, wall footage, coats and trim counts you measured and QuickBidAI writes the estimate around them. If you bid commercial plan sets, a dedicated takeoff program is still the right tool.
- Do I need to build a price book first?
- No. Material prices are drafted from typical retail shelf pricing so you can send an estimate on day one. When you edit a unit price, QuickBidAI remembers it and uses your number on every future estimate, so your own price list builds itself as you work.
- How do I estimate painting costs?
- Measure wall and ceiling square footage, price prep and patching as its own line, decide primer and the number of coats, count trim linear feet and doors and windows separately, convert paint to gallons using the spread rate with a waste factor, then add masking, access, equipment and a contingency for bad substrate. Our painting cost estimator page walks through it with typical price ranges.
- Does it set the price for the job?
- No. You set every price. QuickBidAI writes the scope, line items, terms and cover letter, and you fill in or adjust the numbers before you send.
- Can it price by the room or by square foot?
- Either. Describe it the way you sell it — per room, per wall square foot, or a flat price for the whole house — and the draft comes back structured that way for you to edit.
- Does it work on my phone during a walkthrough?
- Yes. Record the voice note on your phone as you move room to room. The estimate is drafted from the recording, so you never type in the truck.
- Can I use my own warranty and prep wording?
- Yes. Every part of the draft is editable, you can save default terms per trade, and your business name, license number, phone and logo appear on the finished estimate.
- How fast is an estimate?
- Most drafts come back in under a minute from the moment you stop recording.
Already a member? Sign in — or create an account.
Start with 3 free estimates
No credit card required. Try it on your next walkthrough.