Landscaping estimating software that runs off a
voice note
Landscaping estimating software built for the crew in the yard, not an office. Walk the property, talk through what you see, and QuickBidAI drafts a clean, branded landscaping estimate with scope, line items and terms — ready to send before you pull out of the driveway.
In short
QuickBidAI is landscaping estimating software that writes the estimate from a voice note instead of from a spreadsheet. Say the square footage, grading and drainage, plant list, hardscape materials, bed prep, irrigation and haul-away out loud, and the draft comes back in under 60 seconds with a scope of work, itemized labor and material lines, exclusions, plant warranty wording and an expiry date. It works as a landscaping cost estimator too — material prices are drafted from typical retail shelf pricing and your own saved prices override them — but you set every number before it goes out. There is no price book to load and no design software to learn. Free for 3 estimates, then $49.99 a month for unlimited.
- Time to draft
- Under 60 seconds
- Free to try
- 3 estimates, no card
- Unlimited plan
- $49.99 / month
The estimate is the part nobody pays you for
You walk the property in half an hour and then spend the evening turning notes into a proposal — square footage, base stone, pavers, plant counts, mulch yards, bed edging, haul-away. Meanwhile the homeowner already has two other bids in hand. QuickBidAI takes the writing off your plate so the estimate goes out the same day you measured the yard.
How it works for landscapers
From the back yard to the customer's inbox in three steps.
Talk through the job
Square footage and slope, drainage problems, sod or seed, bed layout and edging, plant list and sizes, hardscape material and pattern, base depth, irrigation heads, equipment access and haul-away. Add photos of the wet corner, the failing wall, the dead lawn.
Get a drafted estimate
Back comes a structured landscaping estimate: scope of work, excavation and base prep, hardscape and planting line items, materials with quantities and waste, exclusions, plant warranty wording and an expiry date.
Set your price and send
Drop in your numbers, tweak the wording, then send it with your logo and license number on it. The homeowner can sign it right on their phone.
How QuickBidAI compares to traditional landscaping estimating software
Most landscaping estimating software is either a design suite or a business management platform with scheduling, routing and invoicing bolted on. Those are the right tools for a larger operation. If you're the one running the skid steer, the estimate has to get written between properties.
How you enter the job
Traditional takeoff software
Line-item entry or a design drawing on a desktop screen
QuickBidAI
A voice note recorded in the yard, or typed notes and photos
Setup before your first estimate
Traditional takeoff software
Load a price book, build assemblies and plant lists — days to weeks
QuickBidAI
None. Sign up and send an estimate the same afternoon
Where it runs
Traditional takeoff software
Desktop or laptop in the office
QuickBidAI
Any phone browser, from the back yard or the truck
What it costs
Traditional takeoff software
Typically hundreds per month per seat, often annual
QuickBidAI
3 free estimates, then $49.99 a month, cancel anytime
Best fit
Traditional takeoff software
Design-build firms and multi-crew operations with office staff
QuickBidAI
Patio, planting, lawn and maintenance work for one- to three-crew shops
Not sure where your numbers should land? Start with the landscaping cost estimator for typical job price ranges, or print the free landscaping estimate template.
What a real landscaping job looks like
One voice note from the back yard, turned into something you'd hand a homeowner.
- Drafted in under 60 seconds
- Landscaping language: cubic yards, 2A base, polymeric sand, edge restraint, B&B stock, hydroseed
- Scope, exclusions and expiry that protect you on change orders
Voice note
"Back yard, about 380 square feet of Holland paver patio off the slider, six inches of 2A base, grade falls away from the house so no drainage work needed. Rip out the old railroad-tie bed on the north side, nine three-gallon shrubs, fabric and mulch, new steel edging. Haul off the ties and the spoils. Skid steer fits through the side gate. Two-day job."
Draft estimate
Paver Patio and Bed Renovation — 380 sq ft Holland Pattern
- • Excavate patio area to depth and haul off spoils
- • Install and compact 6" of 2A crushed stone base
- • Screed bedding sand and set Holland pattern pavers
- • Install paver edge restraint and sweep polymeric sand
- • Remove existing railroad-tie bed and dispose
- • Prepare planting bed, install fabric and steel edging
- • Plant nine 3-gallon shrubs per plan and water in
- • Install shredded hardwood mulch, 3" depth
- • Final grade, clean all hard surfaces and haul all debris
Valid for 14 days
Landscaping work it handles
Install, renovation, hardscape and maintenance work — residential and light commercial.
- Paver patios and walkways
- Retaining and seat walls
- Planting beds and shrub installs
- Mulch, stone and edging
- Sod, seed and hydroseed
- Grading and drainage
- Lawn renovation
- Irrigation install and repair
- Tree and shrub removal
- Landscape lighting
- Fire pits and sitting areas
- Seasonal cleanups and maintenance contracts
Win the local yards you already get called for
Local landscaping work is decided by speed in spring. When the weather breaks, homeowners call three landscapers the same week and sign with whoever puts a clear written price in front of them first. QuickBidAI is built for that window: record the walkthrough in the yard, send the estimate from the truck.
Same-day spring estimates
Patio, bed and lawn calls get a written price before you leave the property — no evening paperwork, no callback to quote.
Plant lists that read clearly
Say the species, size and count out loud and they land in the estimate as itemized lines a homeowner can actually follow.
Your license on every page
Your company name, license number, local phone number and logo head every estimate, so homeowners see a real local contractor, not a napkin number.
Built for how neighborhood landscaping work arrives
- • Spring rush weeks where every bid has to go out the same day
- • Referral jobs next door that need a written price fast
- • Realtors needing curb-appeal work priced before a listing
- • Property managers comparing two or three written bids
- • Older properties: failing ties, buried stumps, poor drainage
- • Fall cleanup and maintenance contract renewals
Tell us the towns you cover in the form below and we'll walk through your own job types with you.
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Questions landscapers ask
- What's the best estimating software for landscaping contractors?
- It depends on the work you bid. If you do large design-build projects with a designer on staff, a design and takeoff program is the right tool. If you run one or two crews and write patio, planting and lawn estimates yourself, the right tool is the one you can use in the yard without a setup project — QuickBidAI drafts a complete written landscaping estimate from a voice note in under a minute for $49.99 a month.
- Is this landscape design software?
- No. QuickBidAI does not draw plans or renderings. It writes the estimate and proposal document from what you describe on site. If you need 3D design renderings, keep using the design tool you have and let QuickBidAI handle the paperwork.
- Do I need to build a price book first?
- No. Material prices are drafted from typical retail shelf pricing so you can send an estimate on day one. When you edit a unit price, QuickBidAI remembers it and uses your number on every future estimate, so your own price list builds itself as you work.
- How do I estimate landscaping costs?
- Measure the area, price excavation and base prep separately, convert mulch, stone and topsoil to cubic yards with a waste factor, list plants by species and container size, price hardscape by the square foot installed, then add equipment, access, disposal and a contingency for what's buried. Our landscaping cost estimator page walks through it with typical price ranges.
- Does it set the price for the job?
- No. You set every price. QuickBidAI writes the scope, line items, terms and cover letter, and you fill in or adjust the numbers before you send.
- Can it handle maintenance contracts too?
- Yes. Describe the visit frequency, the services included and the season length in your voice note and it comes back as a written scope with per-visit and seasonal pricing lines you can edit.
- Does it work on my phone in the yard?
- Yes. Record the voice note on your phone right where you're standing. The estimate is drafted from the recording, so you never type in the truck.
- Can I use my own plant warranty wording?
- Yes. Every part of the draft is editable, you can save default terms per trade, and your business name, license number, phone and logo appear on the finished estimate.
- How fast is an estimate?
- Most drafts come back in under a minute from the moment you stop recording.
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Start with 3 free estimates
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